Abstract
Objective To identify rheumatologists’ views on perceived barriers and facilitators to the clinical implementation of patient-reported outcome measures (PROM).
Methods Semistructured interviews were conducted with academically affiliated clinical rheumatologists. Interviews were audio-recorded and transcribed. Deidentified transcripts were independently coded and analyzed for themes.
Results Fifteen attending rheumatologists, 8 women (53%) and 7 men (47%) with a mean of 17.3 years in practice (range 5–43) at 2 urban academic medical centers, participated in interviews. Rheumatologists identified several barriers to integrating PROM in clinical care, highlighting physician buy-in and culture change as significant challenges beyond logistical considerations. They further underscored the lack of effective interventions and resources for addressing the domains of most interest to patients. Physicians also recognized significant benefits of PROM in clinical care, including contributing to the clinical impression by providing the patient perspective, and promoting agenda setting by uncovering “unspoken questions.” They additionally noted that PROM could support treatment planning, build patient-physician relationships, and facilitate patient engagement. Participants suggested that technology, physician education, and team-based care could facilitate the effective implementation of PROM.
Conclusion Rheumatologists identified multiple mechanisms through which PROM could augment clinical care, but also noted several obstacles to implementation, questioning the added value of PROM and the limited availability of interventions to improve patient-centered outcomes. Programs seeking to successfully integrate PROM to enhance patient-centered care and meet quality benchmarks should prioritize physician buy-in and training, and provide resources to address the outcomes that are measured.
Although patient-reported outcome measures (PROM) have long been used in clinical research, they have only recently gained momentum as powerful tools to advance clinical care1. PROM are instruments that assess the status of health conditions directly from patient reports without interpretation by a clinician or anyone else2. A growing literature supports the benefit of PROM in improving patient-centeredness, including patient-physician communication, symptom detection, tracking and treatment, and patient satisfaction3,4. Healthcare quality metrics increasingly emphasize patient-reported outcomes (PRO) in recognition of their value in capturing the patient experience of illness. PROM comprise over 20 of the performance measures endorsed by the National Quality Forum and are part of the Centers for Medicare and Medicaid Services value-based healthcare initiatives in orthopedics and oncology5,6,7.
In rheumatology, the annual measurement of functional status, which is a patient-reported outcome, is an American College of Rheumatology rheumatoid arthritis (RA) quality measure and a requirement of the Merit-based Incentive Payment System, 1 of 2 value-based payment models in Medicare’s Quality Payment Program8,9. Despite these mandates, the measurement of functional status in clinical rheumatology is far from routine. Only 50% of patients with RA in a national electronic health record–enabled registry had a documented functional status score, with the rate of clinicians utilizing this information likely even lower10. This statistic is particularly notable given the pioneering role of rheumatologists in promoting PRO as a critical mechanism of assessing chronic disease in research and clinical settings11,12.
With the growing interest of patients and payers in utilizing PROM to improve clinical care, understanding the obstacles to their integration in routine practice is essential. While theoretical difficulties of implementing PROM in clinical care including logistical and technological concerns have been described, there has been little systematic evaluation of the perspectives of clinician end-users, including those of rheumatologists13,14,15,16,17,18. Acquiring knowledge of the theoretical as well as pragmatic challenges encountered by rheumatologists therefore becomes critical to informing the design of effective systems and pathways for integrating PROM in the care of patients who suffer from chronic systemic conditions with persistent effects on quality of life (QOL). The objective of this study was to elicit rheumatologists’ views on perceived challenges and potential facilitators to the clinical implementation of PROM.
MATERIALS AND METHODS
Study design and participants
Semistructured interviews were conducted with practicing rheumatologists affiliated with 2 urban academic medical centers, Tufts Medical Center in Boston, and the Hospital for Special Surgery in New York. All practicing rheumatologists at Tufts Medical Center who were not investigators in this study were invited to participate in interviews. Rheumatologists at the Hospital for Special Surgery were contacted using purposeful sampling to include practitioners with and without a specific clinical interest in lupus. An interview guide was developed focused on exploring perspectives on the barriers to implementing PROM in clinical care, particularly on use in patients with systemic lupus erythematosus (Supplementary Data, available with the online version of this article). The interview guide also probed possible benefits and potential facilitators of the use of PROM in clinical care.
Data collection
Participants provided verbal consent after reviewing a study information sheet. Demographic information including sex, race, ethnicity, and number of years in practice were queried. Interviews took place in-person or over the telephone, and were audio recorded, then professionally transcribed verbatim. Interviews were conducted until thematic saturation was achieved. Transcripts were uploaded into Dedoose software for coding and analysis. All study procedures were approved by the Tufts Health Sciences Institutional Review Board (IRB# 13047).
Analysis
To develop the codebook, 2 independent coders (SK, AL) reviewed a subset of 3 interviews, then met to review code definitions and applications. They reviewed additional transcripts, adding and editing codes, until a final codebook was developed. All transcripts were then rereviewed using a comparison and consensus approach to verify that the codes were applied consistently. A thematic analysis was performed employing an iterative inductive process, and codes were organized into themes and subthemes to identify the main barriers to, and benefits and facilitators of, implementing PROM in clinical care19.
RESULTS
A total of 15 attending rheumatologists were invited to participate in the study, and all consented to be interviewed (Table 1), falling within the recommended number of participants to attain maximal response variation20. Interviews ranged from 20 to 43 (mean 33, median 28) minutes, with 8 conducted in person and 7 by telephone. Five rheumatologists practiced at Tufts Medical Center, and 10 at Hospital for Special Surgery. Most participants reported collecting and using PROM at the point of care for clinical and quality reporting purposes but noted that workflows were not always reliably followed. The Multidimensional Health Assessment Questionnaire and the Routine Assessment of Patient Index Data 3 were the PROM most commonly collected by participants.
Characteristics of study participants.
Thematic analysis
A. Challenges of implementing PROM in clinical care
Participants identified a number of barriers to using PROM in routine clinical care (Table 2), which were categorized into challenges at either the physician level or healthcare system level. Physician-level barriers pertained to prevalent beliefs and attitudes related to PROM, inertia around practice change, and lack of adequate skills or training around PROM. Systems-level challenges related to limitations imposed by current practice conditions, including availability and access to interventions and logistical issues.
Challenges of implementing patient-reported outcome measures (PROM) in clinical care.
1. Physician-level barriers
Theme 1: Perception of no added value of PROM. Several participants were quick to question the utility of PROM, pointing out that it was not evident that the standardized surveys to which they had been exposed provided any additional information over a history taken by a skilled physician, or even better delineated the general question of how the patient was doing. One rheumatologist felt that the Health Assessment Questionnaire (HAQ) was outdated and not meaningful to patients: “I don’t think my patients are interested in filling them out…. Everybody filled out an HAQ and they were like, ‘Why do I have to fill this out? It’s not relevant to me.’” [R9] Some noted that the lack of added value could be related to the limited precision and responsiveness to change of the measures they used: “Some of the things that are scored either don’t change very much or they change very widely from visit to visit.” [R5] Others acknowledged that the surveys could provide additional information, but this was unlikely to change their clinical impression or management plan.
Many participants expressed their personal belief in the value of PROM, but recognized prevailing attitudes of uncertainty or distrust: “I think sometimes [physicians] who are a little skeptical about PRO think that the people who promulgate them are suggesting that they don’t know how to talk to patients. They don’t know how to get the right information, and therefore, this is fixing you not being a very good doctor.” [R7] One rheumatologist suggested the PROM could result in information overload: “If it’s too much information, I think it makes things difficult. If you have too many things to review... then maybe important things are left behind.” [R4] Another expressed fear of unintended consequences: “Something like this can lead to an oversight body taking numbers and means, and potentially using it in ways that I would disagree with, or could be held against you” [R10], implying that not only do these measures not add value, but they could potentially cause more harm to physicians.
Theme 2: Practice inertia. Rheumatologists agreed that “buy-in” was critical to facilitating the implementation of PROM in clinical care, but that physician culture is challenging to change. “The problem is that everyone has a very different style of practicing, and people get at some of these issues and questions, either not at all or in different ways than others…. You’re trying to standardize a certain practice…. It’s hard to do that.” [R15] They noted that even small modifications to expectations around care could be met with significant inertia, particularly in the setting of time constraints and competing priorities, unless there was substantial motivation to change. Participants acknowledged this was not unique to PROM, but could apply to any practice change, no matter how beneficial in the long run.
Theme 3: Challenges in score interpretation. Participants noted that appropriate training was essential for accurate score interpretation, particularly in the context of noninflammatory comorbidities such as fibromyalgia. They suggested interpretation guidelines for individual patients, by type of condition, and in relation to the general population. Several rheumatologists emphasized the importance of understanding clinically significant score changes and thresholds for action.
2. Systems-level barriers
Theme 1: Lack of effective interventions. A critical recurring challenge emerging in the interviews was the lack of efficacious treatments for many of the domains measured by PROM. Participants lamented their inability to offer remedies for fatigue and cognitive difficulties in particular, noting that often there were few avenues for action beyond treating disease activity. While many interviewees emphasized that the discussion of PRO could validate and engage patients, thus serving as an intervention itself, a few questioned the benefit of raising issues without clear solutions. They suggested that patients may resent such conversations and noted that it was difficult for them personally to discuss problems that they could not fix as physicians.
Theme 2: Limited resources for interventions. Participants pointed out that even when proven treatments exist, they are often not easily accessible or readily available. Several rheumatologists cited long waits for specialists in mental health such as psychotherapists or psychiatrists, and difficulties connecting patients with neuropsychiatrists for cognitive assessments and sleep specialists to evaluate secondary causes of fatigue. Some noted the additional complexity of navigating access to care based on patients’ insurance status.
Theme 3: Administrative burden. Nearly every interviewee raised the challenge of the additional administrative burden imposed by PROM, anticipating various logistical difficulties. Customization of surveys by disease and language, practicalities of administration and scoring, and data capture from patients who do not readily complete PROM (due to illness, survey fatigue, privacy concerns, etc.) were practical barriers to assessment that rheumatologists identified. Logistics related to technology, including data management and visualization, specifically electronic medical record (EMR) integration, were a recurring concern. Competing priorities and the time constraints of clinical encounters were highlighted by several rheumatologists, who pointed out that clinical matters took precedence, leaving limited time to cover QOL issues. While many noted that PROM could potentially save time by setting the agenda for a visit, 1 participant expressed concern that they may unnecessarily prolong encounters.
B. Uses and benefits of implementing PROM in clinical care
As many of the respondents were already routinely collecting PROM in their practice, they noted the benefits of the additional information and how they employed them in the care of their patients. Five themes relating to the utility of PROM in clinical care emerged in the interviews (Table 3).
Uses and benefits of patient-reported outcome measures (PROM) in clinical care.
Theme 1: Contribute to clinical impression. Participants felt that PROM were an additional piece of information that contributed to their overall clinical impression, particularly in patients whose disease was not obviously flaring, by more objective criteria such as the physical examination or laboratory results. They noted that PROM could help identify red flags, especially if there were acute changes in scores or discrepancies with clinical data. Several used PROM to glean a global sense of patients’ well-being, including the effect of treatments on physical, emotional, and social health. All interviewees noted that the surveys bridge a disconnect in clinical care by shedding light on patients’ experience of illness, which is otherwise not captured by conventional measures of disease activity. Some even noted that the symptoms identified by PROM not picked up by other measures may correlate with an underlying biomarker of disease activity that has yet to be uncovered: “There may be some specific thing that heralds a disease flare in ways that are not captured by the tests that we [currently] do.” [R5]
Theme 2: Set the agenda. Several physicians noted that having the PROM helped set the agenda for the conversation with the patient. Some even argued that these measures helped them save time because they allowed the physicians to hone in more quickly on specific issues of importance to the patient. Others pointed out that by drawing attention to QOL concerns, PROM could convey that the doctors “get it,” and as a result, reduce time spent in discussion.
Theme 3: Inform treatment. Rheumatologists saw value in using PROM to develop a treatment plan. “I feel like the more information you have, the better chance you have of putting it all together to come up with a plan that’s going to be helpful.” [R2] Many observed that PROM could be tracked longitudinally to understand how treatments affect overall outcomes, including the unintended adverse effects of medications. They also pointed out that longitudinal tracking of PRO could be used to provide patients with feedback about the progression of their disease. Participants noted that PROM could shed light on avenues for intervention beyond traditional antiinflammatory treatments and increase the overall impact of rheumatologists on their patients. A couple of interviewees identified PROM as a key facilitator of asynchronous clinical care (i.e., managing patients between clinical visits) and could help detect changes in disease activity and triage patient care.
Theme 4: Build patient-physician relationships. Several participants observed that the “main value” of PROM extended beyond contributing to discrete medical decisions, to building therapeutic relationships between patients and physicians. Rheumatologists noted that by focusing on the topics of importance to patients, PROM could facilitate trust and understanding. Strong relationships, in turn, could translate into better patient outcomes through a variety of mechanisms, including increased buy-in for treatment plans, which could potentially decrease healthcare utilization down the road.
Theme 5: Engage patients. Similarly, rheumatologists highlighted PROM as a valuable tool for engaging and empowering patients. Several interviewees suggested that PROM could provide validation for patients by drawing attention to symptoms and priorities patients deemed relevant. By enabling longitudinal tracking, PROM could also empower patients to reinforce disease management strategies, including medication adherence. In addition, participants noted that the surveys could improve communication and uncover the “unspoken questions that people are very afraid of ” [R2] by lowering the threshold to discuss concerns.
C. Facilitators of the use of PROM in clinical care
Participants identified many mechanisms to facilitate the use of PROM in routine practice, emphasizing that a user-friendly approach minimizing the burden on providers was critical to successful implementation.
Theme 1: Technology. Nearly every interviewee mentioned leveraging technology when describing the ideal implementation of PROM in clinical care. This ranged from remote capture of PROM through electronic patient portals or tablets in the waiting room, to complete integration of PROM with the EMR. Rheumatologists envisioned a digital “inbox” similar to one in which they receive laboratory and imaging results, and a dashboard where PROM scores would be automatically calculated and graphed longitudinally alongside medications and other clinical data. They suggested built-in reference ranges, clinical decision support, and automated notifications for values of concern.
Theme 2: Physician engagement and training. Participants emphasized the importance of adequate physician education and “buy in” to the successful implementation of PROM. As 1 rheumatologist noted, the “doctor has to be a believer.” [R13] Another explained, “You have to have an interest, an investment by the people using this stuff…. There would be a sort of upfront effort needed to be done to show that these are useful measures and actually make a difference.” [R15] Several noted that training on score interpretation and management, including available resources to address QOL concerns, was critical.
Theme 3: Team-based care. Several rheumatologists pointed out that a nonphysician provider, such as a nurse, nurse practitioner, physician assistant, or even trained medical assistant, could play a critical role in reviewing and triaging PROM. They envisioned a system in which PROM could be assessed between visits, reviewed by a physician extender with escalation of concerning issues to the physician when needed. As 1 participant explained, “I think the secret to the most effective treatment and best outcomes is multimodal team-based care with frequent assessments and touch points. And, I think, PRO may hold the key to being able to conduct more frequent touches outside of the traditional care settings in ways that we’re not taking advantage of right now.” [R7] Participants also suggested that the management of PROM requires multidisciplinary teams, comprising various medical specialties, allied health professionals, complementary and integrative health specialists, and peer support programs.
DISCUSSION
In this sample of practicing academic rheumatologists, a majority of whom were already collecting PROM, we found several barriers to the effective clinical implementation of PROM, both at the level of individual physicians (the perception of no added value, practice inertia, and difficulties with score interpretation) and at the healthcare system level (a lack of effective interventions, inadequate resources for accessing existing remedies, and significant administrative burden). However, rheumatologists also recognized the value of PROM in enhancing patient-centered care and identified several facilitators for their clinical integration. By identifying rheumatologists’ perceived challenges and potential facilitators of using PRO in clinical care, our findings can help inform the development of effective strategies for implementation (Figure 1). This is of particular importance as payers and regulatory agencies continue to encourage and perhaps ultimately mandate the collection of PRO as part of value-based patient-centered healthcare initiatives in rheumatology.
Implementing patient-reported outcome measures in clinical care.
Of the barriers emerging in our study, the most significant may be attitudinal, specifically physicians’ perception that PROM do not add value to clinical care. Although similar to findings reported in oncology, primary, and palliative care17, these views are somewhat surprising in rheumatology, given the hundreds of such measures already developed for use in rheumatology by rheumatologists, and rheumatologists’ vocal advocacy of the use of self-report questionnaires in clinical practice since the 1990s12,21,22. Combating these views requires the selection of PROM that physicians see as valid (i.e., relevant and responsive to change), and then convincing physicians of the value of their use. While the benefits of implementing PROM on processes and outcomes of care, including communication, symptom detection, QOL, hospitalization, and patient satisfaction have been established in oncology23,24,25, similar evidence is limited in rheumatology26. Demonstration of the benefits of PROM in rheumatology, which differs from oncology in many ways including the chronicity of conditions, is a necessary investment towards convincing clinicians that these surveys are a worthwhile time commitment. Further research is also needed to establish general and disease-specific population norms and score thresholds for clinical concern, and to develop clinical pathways guiding the use of PROM. Such supporting data will enable educational and training initiatives similar to those that have been described in large-scale efforts to implement PROM in oncology, orthopedics, and pediatrics27,28,29,30.
The most challenging barrier that emerged in the interviews may be the insight that there are few effective interventions to address certain outcomes prioritized by patients. While fatigue, for example, can improve with the treatment of inflammatory disease, it is complex, multifactorial in etiology, and often refractory to pharmacotherapy. The development, testing, and dissemination of novel therapeutic strategies for these patient-centered concerns remain a critical need. However, as several participants observed, there may also be inherent value in the discussion of these topics during clinical visits. This is consistent with the views of patients, who cite increased engagement and validation when completing and reviewing PROM with their physicians31,32.
Other barriers encountered by physicians, such as practice inertia, the administrative burden of PROM, or the inaccessibility of effective interventions, require deliberate institutional prioritization and investment. Incentives, whether financial/regulatory (such as those contained in value-based payment initiatives) or cultural (in the form of strong leadership), can play an important role in facilitating the restructuring of institutional priorities to invest in technology and practice redesign, including team-based care.
Our study has many strengths, including its systematic approach, but may be limited in its generalizability. We interviewed rheumatologists practicing in tertiary care academic medical centers, whose perspectives may not be representative of the physicians practicing in private offices or smaller medical centers who comprise the majority of rheumatologists in the United States. In addition, most of the rheumatologists in this study were already collecting PROM in their practice setting, which could present a selection bias. However, the decision to collect PROM was made at the practice level, not by the individuals interviewed, and it is likely that the exposure made them more informed participants in the study. Finally, as our study was limited to physicians, our findings may not be applicable to other healthcare providers involved in the collection and management of PROM. Future studies should examine their views as well as those of rheumatology patients, who have expressed enthusiasm for the inclusion of PROM in their clinical care26,32.
Overall, our study highlights rheumatologists’ views of PROM as a potentially powerful clinical tool, while identifying several actionable areas for effective implementation. Though rheumatologists acknowledged the possible limitations of PROM, they were largely positive about the ability of these instruments to enhance care. Our findings suggest that surmounting the barriers to the clinical integration of PROM requires physician buy-in and training, but perhaps more importantly, necessitates institutional and societal investment in managing the downstream consequences of measurement.
ONLINE SUPPLEMENT
Supplementary material accompanies the online version of this article.
Acknowledgment
We would like to thank Shreya Shetty for technical assistance.
Footnotes
This study was funded in part by the National Center for Advancing Translational Sciences, National Institutes of Health (NIH), Award Number 1KL2TR002545, the Michael D. Lockshin Fellowship of the Barbara Volcker Center for Women and Rheumatic Disease at the Hospital for Special Surgery, and the Tupper Research Fund. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH.
- Accepted for publication June 12, 2020.
REFERENCES
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